# Supplier invoice compliance (public procurement)

> Supplier invoice compliance (public procurement): Invoice matches the contract and framework Checked: proven by code. Produces approved or queried invoices.

Source: https://www.sumarity.ai/library/supplier-invoice-compliance/

Public sector 

# Supplier invoice compliance (public procurement)

Reads invoices, the contract, framework rates. Produces approved or queried invoices. Code works out every figure, the Judgement Engine answers the narrow questions, and whatever stays uncertain goes to a person.

Proven by codePayables, receivables and payments
Start from this workflowMore for public sector  

What it decides

## Narrow questions, each with a check behind it.

Invoice matches the contract and framework
Proven by code. Code proves the answer from the data itself: totals tie, a match is exact, the quote is on the document. Most of these judgements settle without a person.

| Reads | Invoices, the contract, framework rates 
| Produces | Approved or queried invoices 
| Who signs | A person on your team, with every figure traced to its document and every call on record 
| Process | Payables, receivables and payments 
| Industry | Public sector    

See it run

## Every line, decided where it's safest.

An example run. Each stage lights up as a line is decided there; pick a stage to see its lines.

ReadsInvoices, the contract, framework ratesCodeReads, matches, ties out and works out every figure.JudgementInvoice matches the contract and framework. Settles only when it clears the cutoff and code proves it.A personGets whatever stays uncertain, with the evidence. Their ruling tunes the next run.ProducesApproved or queried invoices  
Supplier invoice compliance (public procurement) · example run Example run  

| Ref | Item | Value | Decided by  
| PI-71 | Framework rate, 10 daysRate and days match the call-off | 9,800.00 | Code · matched 
| PI-72 | ExpensesWithin the framework rules · 0.92 | 640.00 | Engine · proven 
| PI-73 | Extra day not orderedNot on the call-off | 980.00 | To a person 
| PI-74 | VAT rateCorrect |  | Code · correct 
| PI-75 | Price indexationAllowed from year 2 · 0.90 | 120.00 | Engine · proven  
|  

Settled 4 To a person 1 Settled wrong 0      Illustrative lines. Amber rows are the Judgement Engine's calls; each settles only above its cutoff and when its check agrees.    

What it could save

## Your volumes in. Your hours out.

In our tests, between 24% and 42% of items still went to a person after tuning. Set your own share; a pilot measures it on your data.

Items per run 
Runs per month 
Minutes per item by hand 
Cost per hour

Share of items that still need a person: 30%  

By hand today80 ha month 
With Sumarity24 ha month, for the items people decide 
Saved56 hCHF 53,760 a year    

Related

## Start from what's closest.

### Payables, receivables and payments in other work

Finance

### Cash application

Which open invoices a receipt pays; short-pays and deductions

Proven by codeFinance

### AP invoice processing with two- and three-way match

Which PO and receipt an invoice is for; price and quantity differences

Proven by codeFinance

### Duplicate and erroneous payment check

Whether two payments are the same obligation

Vetoed by code

### More for public sector

### Grant application eligibility

Criteria met; documents complete

Cross-checked

### Grant expenditure claim verification

Costs eligible and evidenced

Proven by code

### Benefit claim verification

Evidence supports eligibility

Cross-checked  

Questions

## What buyers ask

What happens when Sumarity isn't sure?

Nothing settles below the cutoff, or when the check disagrees. The item goes to a person in the inbox with what the engine saw, its best answer and the runner-up. The person's ruling is kept and tunes the next run.

How are its judgements checked?

Code proves the answer from the data itself: totals tie, a match is exact, the quote is on the document. Most of these judgements settle without a person.

Can we change it to fit how we work?

Yes. Start from this workflow and describe your differences in plain words. The design assistant revises it, the validator checks it, your expert reviews it on the canvas, and your admin publishes it.

Does it read our files as they are?

Yes: spreadsheets and CSV in any layout, PDFs, bank formats and e-mail attachments. Sumarity suggests how each column maps, proves the mapping on a sample and remembers it once a person confirms it.

Where does our data go?

Sumarity runs in Zurich. Your data, backups and logs are stored in Switzerland.

How does it get better?

Your team's rulings become an answer key. Better questions and cutoffs are proposed, tested on data they haven't seen, and published only when your admin approves. It improves itself, with permission.

## Start from this workflow. Run it on your data.

A pilot runs alongside your own process for a few weeks, at our cost, and ends in a line-by-line comparison.

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